Group Session Terms & Waiver
Roar Embodiment | Kate Mellis
These terms apply when you book or take part in a group somatic movement or embodiment session run by Kate Mellis (ABN 34334750799) trading as Roar Embodiment (‘the Coach’, ‘we’, ‘us’). By booking or participating, you agree to these terms. Please read them carefully, and do not book if you do not agree.
Nature of the Sessions
1.1 Group sessions offer embodiment and somatic movement, including non-linear and authentic movement, delivered as coaching and educational experiences.
1.2 The sessions are not psychology, counselling, psychotherapy, medical treatment, physiotherapy or any other clinical or regulated health service, are not a substitute for them, and do not involve any sexual services or any diagnosis or treatment of any condition.
1.3 Somatic movement can bring up strong physical sensations and emotions. Your participation is voluntary and you may pause, rest, modify, or leave an activity at any time.
Booking, Payment and Cancellation
2.1 Sessions and programs are pre-paid. Your place is confirmed once payment (or the first agreed instalment) is received.
2.2 Except where the law requires otherwise, fees for booked group sessions are non-refundable. If you cannot attend, please let us know as early as possible; where practicable we will offer a transfer to another session at our discretion.
2.3 If we cancel a session, we will offer you a replacement session or a refund of the fee for that session.
2.4 Nothing in this clause limits any rights you have under the Australian Consumer Law or other laws that cannot be excluded (see clause 7).
Your Health and your Responsibility
3.1 You are responsible for deciding whether you are well enough to take part. You confirm that you are not aware of any medical reason why you should not participate, or that you have obtained medical clearance where appropriate.
3.2 You agree to tell us before a session about any injury, condition, pregnancy, or other matter that may affect your safe participation, and to work within your own limits and stop if you feel pain, dizziness or distress.
3.3 The sessions are not a crisis service. If you need urgent help, contact emergency services on 000, or a crisis line such as Lifeline on 13 11 14, or the equivalent where you are located.
Assumption of Risk and Release
4.1 You understand that movement carries inherent risks, including physical discomfort or injury, and emotional responses. To the maximum extent permitted by law, you take part voluntarily and assume the risks that cannot be removed by reasonable care.
4.2 To the maximum extent permitted by law, you release us from liability for any loss, injury or harm arising from your participation, except to the extent it is caused by our negligence or breach, and except for rights that cannot be excluded by law.
Recording, Privacy and Group Confidentiality
5.1 We do not record sessions unless participants are told in advance. You must not record (audio, video or screenshot) any session or any other participant without our and their consent.
5.2 To keep the group safe, you agree to keep confidential anything personal that other participants share, and not to repeat or share it outside the group.
5.3 We handle your personal information in line with our Health Privacy Policy.
Code of Conduct
To protect everyone, you agree that you will:
• treat facilitators and other participants with respect;
• respect others’ boundaries, consent and privacy;
• never initiate physical contact with another participant without their clear, current consent, and stop any contact immediately if asked or if consent is withdrawn;
• not engage in any sexual, harassing, threatening or discriminatory behaviour;
• follow reasonable safety directions given by the Coach.
6.1 We may remove you from a session or program, without refund, if your conduct is unsafe, disruptive, or in serious breach of this code. Serious breaches, including any non-consensual or sexual contact with another participant, may also be reported to the venue or the authorities.
Consumer Rights and Liability
7.1 Our services come with guarantees that cannot be excluded under the Australian Consumer Law, including that services are provided with due care and skill. Nothing in these terms excludes, restricts or modifies any right or remedy you have that cannot be excluded by law.
7.2 To the extent the law allows, our liability for a failure to comply with a consumer guarantee (other than a guarantee that cannot be limited) is limited to resupplying the service or paying the cost of resupply.
7.3 To the maximum extent permitted by law, we are not liable for indirect or consequential loss.
Additional Terms for In-Person Sessions
8.1 These additional terms apply to in-person sessions and are read together with the terms above. Where they conflict, these additional terms prevail for in-person sessions.
8.2 You take part in the physical space and any activities voluntarily. You are responsible for moving safely, using any equipment as directed, and telling the Coach immediately if you feel unwell or unsafe.
8.3 The Coach does not physically touch participants. The Coach does not give hands-on physical adjustments or guidance at any time.
8.4 Contact between participants. Some in-person movement practices may involve optional physical contact between participants. Any such contact is non-sexual, is a voluntary part of the practice, and is structured around clear, ongoing, explicit consent.
8.5 You are never required to make or receive contact. You may take part fully without any contact with another person, and you may decline, pause or withdraw from any contact at any time, for any reason, without needing to explain and without penalty. Consent to contact on one occasion is not consent on any other occasion.
8.6 You agree to seek and respect the clear consent of any other participant before making contact, to stop immediately if consent is not given or is withdrawn, and to honour the boundary signals explained by the Coach. You are responsible for your own conduct toward others.
8.7 You understand that contact between participants carries inherent risks, including physical or emotional discomfort or injury. To the maximum extent permitted by law, you accept these risks and release us from liability for the acts or omissions of other participants, except to the extent that loss or injury is caused by our own negligence or breach, and except for rights that cannot be excluded by law.
8.8 You are responsible for your personal belongings. To the maximum extent permitted by law, we are not liable for loss of or damage to your property at the venue.
8.9 Photography or filming at in-person events, if any, will be notified in advance and you may opt out. We will not use your image for marketing without your separate written consent.
8.10 You must follow the venue’s rules and any reasonable safety, access or health directions.
General
9.1 These terms are governed by the laws of Queensland, Australia, and you submit to the courts of that place. If you take part from outside Australia, mandatory consumer-protection laws where you are located may also apply.
9.2 If any part of these terms is found to be unenforceable, the rest continues to apply. These terms, with our Privacy Policy, are the entire agreement for group sessions